Replacing Dropbox and Evernote to Google Drive

If you spend money on Box, Dropbox, Evernote or any other similar services, you can consider to shift to Google Drive now.
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Dropbox to Google Drive

Dropbox is a popular service that enables users to see the files that is being edited in the cloud. It keeps your files synced, safe, and easy to be shared.  It can be used as file storage and data backup, which is suitable for businesses.

Dropbox for business comes with 1TB of storage for each user with a minimum of 5 licenses, so if you have a total of 10 users, you will have 10TB of total pooled storage for $1,500 per year (or $150/user/month). Instead of saving your files in your computer, you can make use of Dropbox.

By getting a Dropbox account, you can get an access to whatever you save without making use of the PC you use. As long as you have an internet connection, you can open and retrieve files on any computer you use. Dropbox can also be use as photo storage and file storage.

Google drive is considered to be one of best alternatives to Dropbox because it does exactly the same thing, but does it even better.
  • You can install Google Drive to your PC/Mac and get an instant access to document editor and file storage. You can also upload files to backup and keep files synced.  
  • Drive for Work provides an unlimited storage per user for 5 users or above.  If you buy less than 5 users, you get a terabyte per user. The price is $10 user per month. So if your organization has 10 users, cost becomes $1,200 per year, which is less expensive than the cost of Dropbox, and you can even get an unlimited storage.
  • Life after Dropbox presentation provides an idea about how to use Google Drive like Dropbox.



Evernote to Google Drive

Evernote is a closed suite of software and services, designed for archiving and notetaking. Notes can be in the form of text, webpage, photograph or voice memo. Capturing ideas, images, or anything you want to remember is possible with Evernote.

On the other hand,
Google Drive is the application for file sync that lets you keep all your files in the Cloud and organized in all of your devices. With the use of Zap or IFTTT, Evernote and Google drive can be synced. Both apps are good together. Zap and IFTTT provide a connection between the two apps.

You can use Google Drive in a similar fashion. There is a Google Chrome extension called
Save to Google Drive that works like a Evernote Web Clipper, making it a breeze to save almost anything to a folder on Google drive. There are some limits, though. You can’t really save just the good parts of a page- you can only save a the whole screen as a PNG file or, as an entire HTML source code, or as a Google Docs document (which may alter the formatting of texts). In this situation, Google Keep can help you to get out of this concern, where you can simply leave memo.

Use Case

A Company (IT Company)
has been using dropbox for business for many years for their entire 100 users. The setup allows storing data up to 100TB but after they made a transition to Google Apps for the Email and Collaboration service, they also took an interest in the Google Drive. Moreover, they have all features of Google Apps for work such as Gmail, Google Docs, calendar, sites, groups as well as email archiving service Google vault. So they can switch their messaging and collaboration platform to Google Apps or just turn on Google Drive or Docs for the time being.

Conclusion

Your company needs a top notch repository service with an affordable price. You can either switch your entire IT service platform into Google or just choose to use certain services. Also, recently released Google Photos allows you to store video and photos without occupying your storage limit. Counsel with Google Apps service provider to get you the most optimized solution for your organization.

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