Protect Your Business with Google Apps Vault

Did you know that Google provides a backup and archiving tool for emails and chats?  That tool is Google Apps Vault.

Google Apps Vault (PDF) can help protect your business from legal and compliance risks.  With Vault, you can be prepared to assess a legal matter or compliance issue in a timely, cost-effective way, with minimal disruption to your business.

Built on the Google Apps platform, it offers extended features, advanced functionality, and improved capabilities, such as domain-wide search of Gmail and on-the-record Gmail chat.  This tool provides an easy way to create internal data management policies and automation to preserve and better protect an organization’s information assets. 

The cost of eDiscovery (producing and searching through employees email, chats and documents) can be a drain on your business.  Producing records can cost up to $30K per GB.  If you’re using Apps and you need an archiving or eDiscovery solution, Google Apps Vault is an obvious choice.  All the data is managed on premises: no need to duplicate it and move it to a third party solution and take on the risks and hassles that go with that.  Google Apps Vault is the most comprehensive and secure information governance, risk management and eDiscovery tool for Google Apps in the market.

Here are main features of Google Apps Vault which provides:

  • Gmail Archiving
    • No storage limit on archiving (Yes it breaks 25Gb cap)
  • Gmail Retention
    • No time limit on retention
  • Gmail Legal Hold & Preservation
  • Gmail Export
  • Google Search Engine based eDiscovery
  • Chat Archiving/Discovery (“on-the-record” chat)
  • Vault will add additional Google data sources as well as features and functions in the future

Here are some of use cases.

A manufacturing company wants to protect themselves from former employees suing them for wrongful termination. Google Apps Vault helps them by establishing standard retention policies for terminated employee email-data and allows them to have fast, secure access should they need to search the email.

A technology-services company with an average employee turnover rate of sales consultants wants to be sure that outstanding client commitments are handed off properly if someone leaves the company.  Google Apps Vault has an access policy that would enable a user with the correct privileges to hold the former employees email and chat data, and share just that data with a manager to determine what should be passed on to another employee.

The cost for Google Apps Vault is only $50/user/year for business users and $10/user/year for Non-Profit and Education organizations.  Netkiller is the Top Vault partner on Google Apps Marketplace. and have helped hundreds of clients to protect their businesses. To learn more about Vault and availability, contact Netkiller at

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